We issue this privacy notice in the interests of transparency over how we use (“process”) the data that we collect.
The data that we collect is used for the purposes of:
- Servicing advertisers – creating advertisements and advertorial, and documenting current and future advertisement bookings – maintaining the information for the general purposes of the ongoing relationship.
- Creating stories from releases/information provided by individuals with the express intent of creating these stories.
- Judging winning entries to our competitions and selecting the winners of prize draws.
- Creating invoices and for the purpose of accounting and credit control.
What information do we collect?
We collect and store the names, emails, telephone numbers and addresses of our current advertisers (if and as they have been provided to us). We also collect and store copies of the advertisements placed by these advertisers within these pages and details of future bookings.
We collect and store the names, contact details and information provided to us by individuals who have contacted the magazine in order for us to create news stories and features.
We collect and store the details provided to us by entrants who have entered our prize draws and competitions. This data is safely destroyed after the competition closing date – we do not hold any entrant’s information after the closing date has passed.
We do not store or collect any bank account details, card details etc of any customer.
We do not store, collect or track any individual, or collect any identifiable information regarding any individual who has visited our web pages or social media sites.
How is information that we collect stored?
Information on advertisers and editorial contacts is stored digitally – safely and securely.
No financial details of any advertiser is stored in any way.
No details of any entrants to any competition or prize draw is stored in any way after the competition closing date.
Who has access to this information?
We do not share your information with any third party organisations – your data will never be shared or sold.
The only exception to this is in the case of ‘talent based’ competitions where a third party individual is appointed to judge entrants’ competition entries – for example in an art competition. Once again, once the winners have been selected, all entrants’ information is safely destroyed/deleted.
Your right to see the information we hold on you or your organisation
If you would like to see the information that we may hold on you or your organisation, please email firstname.lastname@example.org This information will be provided within two weeks of the receipt of the request. Please note that we must establish at this time that you are the named individual who is seeking data about themselves, or that you have authority from the organisation that you are seeking information about. We take our privacy and data protection responsibilities very seriously and will never share your details with an
Your right to have your information amended.
You have the right, at any time to have amendments made to any information that we hold.
To request an amendment email email@example.com
The right to be forgotten
You have the right to request that your personal data is deleted if:
a) It is no longer necessary for us to store that data having regard to the purposes for which it was originally collected; or
b) In circumstances where we rely solely on your consent to process the data (and have no other legal basis for processing the data), you withdraw your consent to the data being processed; or
c) You object to the processing of the data for good reasons which are not overridden by another compelling reason for us to retain the data; or
d) The data was unlawfully processed; or
e) The data needs to be deleted to comply with a legal obligation.
To request that your information be deleted please email firstname.lastname@example.org
Where you take the view that your personal data are processed in a way that does not comply with the GDPR, you have a specific right to lodge a complaint with the relevant supervisory authority. The supervisory authority will then inform you of the progress and outcome of your complaint. The supervisory authority in the UK is the ICO.